Blog: Use Your Space & Conquer Office Workflow
Papers in a Traditional Office
First, what is a "traditional" office? It is an office outside the home that usually has a door.
I recommend you keep all papers that you use on a regular basis within arm's length as you sit in your chair at your desk. However, this rule can change if you are sharing files. For example, if you have an assistant, use a small filing cabinet or bookshelf near the door of your office for files and materials you share with your assistant. If you have files that you do not use on a regular basis but need on hand for occasional reference, send them to your assistant's filing area or central files.
Also find out your company's Record Retention Guidelines. These Guidelines are usually available and have been developed by accountants and/or lawyers for legal and tax purposes, explaining how long to keep papers. If there are no retention guidelines for your company, recommend they be established. Without retention guidelines, employees tend to save too much paper because they are anxious about potentially throwing something important away.
posted on: 3/17/2008 8:30:00 AM by Heather Cocozza
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Use Your Space & Conquer Office Workflow
by Heather Cocozza
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Heather Cocozza, PMP, CPO® is a Professional Organizer who organizes and designs tailored home and office solutions. She is on the National Association of Professional Organizers (NAPO)-WDC Board of Directors 2009-2010 and is the owner of Cocozza Organizing & Design, LLC. Prior to her organizing career, Heather Cocozza worked 13 years at IBM and PricewaterhouseCoopers as an ERP Project Manager and at times traveled extensively while her "virtual" twins were between the ages of 0 to 3.
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