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Blog: Use Your Space & Conquer Office Workflow
Action Item Folder Extraordinaire

What is an Action Item?
An action item is another word for "to-do." It is something that needs to be completed.
How can Action Items cause clutter?
Many people are very visual and think "out of sight, out of mind."  This means that if he/she cannot see the Action, they forget about it.  Therefore, his/her desk is covered with pieces of paper that are Action Items.
How can this paper clutter be resolved?
Create an Action Item Folder and place all documents related to an action in that folder.  I also recommend that when you add a paper to your Action Item Folder, you record the action in your planner or on your To-Do List
If my Action Item Folder is in a file cabinet, I'll forget about it.
You may leave you Action Item Folder out in the open in one of three homes:  standing up vertically in a step sorter or small desktop file box, in a tray on the desk, or in a wall pocket on the wall beside your desk.
I've tried a step sorter but my folders flop about.
For Action Item Folders spent a few extra bucks to purchase high quality folders, not the cheap manila folders.  Go for something decorative that you would enjoy looking at everyday.  The following websites have attractive folders:
  • Paper Source (local) (www.paper-source.com)
  • The Macbeth Collection (www.themacbethcollection.com)
  • See Jane Work (www.seejanework.com)
  • Russell + Hazel (www.russellandhazel.com)
  • Gina B. Designs, Inc (www.store.ginabshop.com)


posted on: 5/19/2008 8:30:00 AM by Heather Cocozza
category: Business

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Use Your Space & Conquer Office Workflow

by Heather Cocozza

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About Heather:

Heather Cocozza, PMP, CPO® is a Professional Organizer who organizes and designs tailored home and office solutions. She is on the National Association of Professional Organizers (NAPO)-WDC Board of Directors 2009-2010 and is the owner of Cocozza Organizing & Design, LLC. Prior to her organizing career, Heather Cocozza worked 13 years at IBM and PricewaterhouseCoopers as an ERP Project Manager and at times traveled extensively while her "virtual" twins were between the ages of 0 to 3.

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