Blog: Paper And Information Management
Procrastination Attack! Beat the Clock
I have to admit, one of my big vices is coffee. I drink different kinds, but as I sit and write or do any other work at my desk in the evening and into the night, you will usually see a cup of Java close to me.To make this posting make any sense, I must also admit that I really don't like to do laundry, to take out garbage or to deal with dirty or clean dishes. (a domestic goddess I am not...)
In the last 2 weeks, I have decided to use this Joe-drinking habit to my advantage. It now helps me fight procrastination.
While I love coffee, I don't drink it very fast. Frequently, it will get cold before the cup is even half empty. So, when I go to take a drink I decide to get up and throw it in the microwave to heat it up. That takes 1 minute. When I brew my coffee, it takes about 8 minutes from the time I get out the stuff to make it and the time it is done.
That is not long . . .
Most you will agree that neither 8 minutes or 1 minute are very long and that most people could sustain undesired activities for that long. Thinking that through for a moment, I decided to give it a try. I decided to decide that I would use those few minutes every so often in my day to get the things done that I did not want to do.
Why domestic type items during that time?
I picked activities that were close in proximity to where I made or heated my coffee. Since the activities were close, it has been easy to do one or two things and then move on with my day.
It is working
Now that I have personally tested this for 2 weeks, I can tell you that it is working for me! The laundry is 100% up to date, all garbage cans are empty and dishes are not in the sink or on the counter. I even added wiping down cabinets and cleaning out the fridge to the list.
I work quickly and efficiently because I have made it a game. How much can I get through before the microwave beeps or the coffee pot stops percolating? (Yes, coffee lovers, I still use a percolator most of the time.) I have even surprised myself at what can get done during that time.
How do you use "beat the clock?" What things do you do to fight procrastination? I'd love to hear what you think. You can do so by commenting on this posting - Here
To your success!
posted on: 7/19/2008 10:30:00 AM by Stephanie Calahan
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Paper And Information Management
by Stephanie Calahan
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Stephanie L. H. Calahan is a Productivity and Organization Consultant, Coach, Speaker, Author. She is also the founder of Calahan Solutions, Inc. – Productive & Organized, We'll Help You Find Your Way a premier productivity consulting firm, serving a national and local clients in corporate settings, home-based businesses, and residential environments. Her organizing expertise, Computer Science and HR backgrounds give her a unique perspective on what works at work.
My Favorite Websites for Business & Office
- The Publicity Hound
Are you new to the business world and don't know where to start to get your business the recognition it needs and deserves? Then this site is for you! Joan Stewart aka the Publicity Hound shares all kinds of fabulous information about getting free publicity. Sign up for her free tutorial and learn ways to get noticed now!
- Paper Tiger Productivity Institute
Get resources for organizing your business!
- The Definitive Guide to Google AdWords
Google has a system that makes it possible, for the first time in the history of the world, to deposit five bucks, write a couple of ads, and instantly get access to over 100 million people - in less than 10 minutes. It's called Google AdWords and it's hot. In fact it may be the first and best thing to do to get traffic to your site. But it's not always as easy as I just made it sound - AdWords has some nuances, and most people have a rough time at first. Well my colleague Perry Marshall has written a very helpful e-course called "5 days to success with Google AdWords" and there's no charge for it.
- The Definitive Guide to Writing & Promoting White Papers
If you sell any kind of complex service, technology or sophisticated product, a White Paper is the best way to educate your customers about that technology. You can use a white paper to build your credibility, get free exposure in the press, attract new customers, and drive new technology into change-resistant, conservative markets. Most white papers are either too technical (boring) or too commercial (thin and cheesy) - but Perry Marshall has written a guide that shows you how to strike the perfect balance. But what's most important of all, though, is promoting and publicizing your white paper - because the best white paper in the world is no good unless somebody reads it!
- Guerilla Marketing
Most sales people spend all day dialing for dollars, chasing prospects who are mentally if not physically backing away from them, and they waste most of their time chasing deals instead of closing them. At the same time, most companies spend all kinds of money on advertising and don't get nearly enough bang for their buck. Perry Marshall's "Guerilla Marketing for Hi-Tech Sales People" is an information-packed audio CD that discusses 21 principles that you can use to eliminate cold prospecting and wasted advertising dollars in today's fiercely competitive B2B marketplace.
My Favorite Organizing Tools
- EasyReach Find & Workspace - ask for a 30 day free trial
EasyReach Find & Workspace are the ultimate in digital organization. Spend less time looking for information and more time working with it.
- Paper Tiger Software
The Paper Tiger software is a powerful filing system that uses the power of your computer to help you get organized and stay organized. Find anything in 5 seconds! We use it both at home and at work.
- NeatReceipts Scanalizer
I LOVE this paper organizer! Get control over your loose receipts, business cards, personal taxes, home office taxes, expense reports, business documents and personal documents. It is amazing how it can read off of the papers it scans.
Get control of your desk with the SwiftFile Desktop filling system. They can be ordered with or without the matching file box. This is the Best Action Filing System I have seen.
- Send Out Cards - Try their free guest account
This is one of the best tools I have ever used for contacts, reminders and physical cards too! Go to the site and check out their free guest account. Better to see it for yourself than for me to try to tell you.
My Favorite Websites for the Home
- Mrs. A's Coupon Organizer
Mrs. A's has done it again. They developed a great coupon organizer that allows you to find things quickly and actually USE the coupons you cut out.
Introducing BOX4BLOX ™... the Simple Toy Storage Organizer for LEGO ® That Gets Rid of That "Lego Disaster Zone" From the Floor ONCE AND FOR ALL!
- Send Out Cards - try their free guest account!
This system lets you type a message then they print it in your handwriting, stuff it, stamp it and mail it when you tell them to. All for LESS than what you would pay to buy a card at a store.
My Favorite Goal Setting Tools
- My Goal Manager
MyGoalManager.com's Online System takes Goal Setting to whole new level! If you like online tools, this one is fantastic.
- My Motivator
My Motivator is a great online service that helps you identify your goals and then stay on track with those goals with audio to learn from and reminders that are sent to you.
My Favorite Books on Paper & Information
- Taming the Paper Tiger at Home
Strange as it may sound, having the right information at the right time can help you save money or have a good time. Barbara Hemphill tells you how to tame the "paper tiger" with quick, practical solutions to managing every piece of paper that comes into your house. She'll show you how to decide what to keep, what to toss, where to keep it—and most important—how to find it exactly when you need it, so you make room for your life!
- Taming the Paper Tiger at Work
Despite the promise of the paperless office, most of us are mired in the stuff—and deluged with electronic information as well. The use of computers, e-mail, the Internet, and faxes probably forces you to contend with more paper than ever. But setting up and efficient system to organize all the information is easier than you might think. Barbara Hemphill will show you how.
My Favorite Books on Time & Productivity Management
- 30 Hours A Day - Ultimate Time Management Program
How Much More Money Would You Make With An Extra 6 Extra Hours Of Productivity Every Day? Drop-dead Simple Tutoring Of Rapid Results Coach Dave Navarro Makes It Easier Than You Ever Thought It Could Be.
- Outsource And Delegate
How To Work Less And Make A Lot More Money!
- Successful Time Management
Successful Time Management. An Easy-to-read, Ebook That Will Have You Getting More Done, In Less Time, Than Ever Before. It Just Takes A Few Minutes Each Day To Put These Time Management Systems In To Place.
Our Web Sites
- Steph's Blog - ProductiveAndOrganized.net
- Company Site - CalahanSolutions.com
- Company Media Room
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- Stephanie's Bio