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Blog: Use Your Space & Conquer Office Workflow
 What is a Paperless Office?
What is a paperless office?
- An office environment that does not pass paper from one person to another
- Paper that is received at the office is scanned into a digital file and saved on a shared network. The paper is discarded
- Employees have two computers at their desk: one is used to perform their work and the other is to view scanned or online reference material
Do you want to try it in your office? Here are some tips:
- Establish a file structure is easy-to-use and easy-to-understand by all employees. Try to mimic standard paper filing. Save electronic files in an organized structure by subject, just like paper files. Do not save electronic files by method of delivery (e.g., AOL downloads), and do not save electronic files by the program that created the files (e.g., all MS Excel files in one subdirectory and all MS Word files in a different subdirectory)
- Backup files on a regular and frequent basis to your company's server or a service provider via the web. Some service providers have free services such as IDrive.com. IDrive offers 2GB of free online backup space without any backup and restore restrictions or bandwidth limits or file type restrictions
- Purchase a scanner that fast and easy-to-use. If it is too slow, employees will not have the patience to scan
Ciao'
posted on: 5/26/2008 8:30:00 AM by Heather Cocozza
category: Business
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Use Your Space & Conquer Office Workflow
by Heather Cocozza
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About Heather:
Heather Cocozza, PMP, CPO® is a Professional Organizer who organizes and designs tailored home and office solutions. She is on the National Association of Professional Organizers (NAPO)-WDC Board of Directors 2009-2010 and is the owner of Cocozza Organizing & Design, LLC. Prior to her organizing career, Heather Cocozza worked 13 years at IBM and PricewaterhouseCoopers as an ERP Project Manager and at times traveled extensively while her "virtual" twins were between the ages of 0 to 3.
Heather's Website:
CocozzaOrgDesign.com
Great Songs
- "Takin' Care of Business" by Bachman-Turner Overdrive
- Do Ya - Electric Light Orchestra (ELO)
- I Got a Feeling - Black Eyed Peas
- You Ain't Seen Nothing Yet - Bachman Turner Overdrive
- Give a Little Bit - Goo Goo Dolls
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