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Blog: Paper And Information Management
Schedule Your Day to Reflect Goals and Priorities - Part 2 - Align Those Goals



Garmin Now that you have your priorities firmly set in your mind, it is time to do a double check on your goals. 

"What??!!  Stephanie, I wanted you to tell me how to manage my time with the goals I already had and now you are telling me to do more work?"

In a word, yes.  Please stick with me here though.  There really is a method to my madness.

Often, we will create goals in a vacuum.  Maybe we read the latest post from our favorite guru and decide that we need to hop on the latest project they are talking about.  Or, maybe you have a goal on your list that someone else put there. . .

Point is, if you don't have your goals aligned with the priorities you just recently re-confirmed, you may not be heading down the right road.

If your priority is your destination, then your goals are your road map

You have to know your "Where to" and "View Map" settings, or the GPS won't work.  The same is true with your scheduling of time. 

So, if you start your trip heading to Chicago IL (initial priority) and then later learn that you should really be in Tampa FL (re-defined priority), the map needs to change, or you will still end up in Chicago even if you wanted to be in Tampa.

Do a 10 minute Review

Pick your favorite spot and do a double check on your goals. If you cannot make a direct tie from the goal to one or more of your priorities, then it is time to take a closer look at that goal.

Don't have written goals?

If you don't have written goals, then now is the time to write them down. It is really difficult to manage your time around your goals when your goals are not clearly defined. You can check out previous postings on this blog or contact us for a goal setting session.

Why bother with all of this work?

Many people don't "bother" with activities like this.  They are also the people that frequently are frustrated because they don't have time to get done what they want in a day too. You see, deep down you know when you are not aligned correctly. Subconsciously you could be sabotaging yourself. Don't let that happen! In order to manage your time well, it has to be properly aligned.

What is your experience?

I'd love to hear from you. Do you agree with what I'm sharing? Do you disagree with what I'm sharing? Let me know by commenting on the post. What do you do to keep on track? Let's have a conversation. Together we are better!

In my next post, I'll talk about how to tie it all together, so that you can get more important things done in your day!

To your success!
Steph_2


P.S. Thanks to Karen H. Phillips for submitting a suggestion on my Skribit page and blog widget. It received another vote too, so if you were the anonymous voter, thanks!

P.P..S. What would you like me to write about?  Cast your suggestion or vote right on my blog or follow this link to my skribit page where you can make suggestions, add comments to a suggestion or vote on someone else's suggestion. I added a few ideas too, so if you like them, click on the vote tab.

posted on: 8/16/2008 10:30:00 AM by Stephanie Calahan
category: Paper


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Paper And Information Management


by Stephanie Calahan

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About Stephanie:

Stephanie L. H. Calahan is a Productivity and Organization Consultant, Coach, Speaker, Author. She is also the founder of Calahan Solutions, Inc. – Productive & Organized, We'll Help You Find Your Way a premier productivity consulting firm, serving a national and local clients in corporate settings, home-based businesses, and residential environments. Her organizing expertise, Computer Science and HR backgrounds give her a unique perspective on what works at work.

Stephanie's Website:

www.findinfiveseconds.com


My Favorite Websites for Business & Office

  • The Publicity Hound
    Are you new to the business world and don't know where to start to get your business the recognition it needs and deserves? Then this site is for you! Joan Stewart aka the Publicity Hound shares all kinds of fabulous information about getting free publicity. Sign up for her free tutorial and learn ways to get noticed now!
  • Paper Tiger Productivity Institute
    Get resources for organizing your business!
  • The Definitive Guide to Google AdWords
    Google has a system that makes it possible, for the first time in the history of the world, to deposit five bucks, write a couple of ads, and instantly get access to over 100 million people - in less than 10 minutes. It's called Google AdWords and it's hot. In fact it may be the first and best thing to do to get traffic to your site. But it's not always as easy as I just made it sound - AdWords has some nuances, and most people have a rough time at first. Well my colleague Perry Marshall has written a very helpful e-course called "5 days to success with Google AdWords" and there's no charge for it.
  • The Definitive Guide to Writing & Promoting White Papers
    If you sell any kind of complex service, technology or sophisticated product, a White Paper is the best way to educate your customers about that technology. You can use a white paper to build your credibility, get free exposure in the press, attract new customers, and drive new technology into change-resistant, conservative markets. Most white papers are either too technical (boring) or too commercial (thin and cheesy) - but Perry Marshall has written a guide that shows you how to strike the perfect balance. But what's most important of all, though, is promoting and publicizing your white paper - because the best white paper in the world is no good unless somebody reads it!
  • Guerilla Marketing
    Most sales people spend all day dialing for dollars, chasing prospects who are mentally if not physically backing away from them, and they waste most of their time chasing deals instead of closing them. At the same time, most companies spend all kinds of money on advertising and don't get nearly enough bang for their buck. Perry Marshall's "Guerilla Marketing for Hi-Tech Sales People" is an information-packed audio CD that discusses 21 principles that you can use to eliminate cold prospecting and wasted advertising dollars in today's fiercely competitive B2B marketplace.

My Favorite Organizing Tools

  • EasyReach Find & Workspace - ask for a 30 day free trial
    EasyReach Find & Workspace are the ultimate in digital organization. Spend less time looking for information and more time working with it.
  • Paper Tiger Software
    The Paper Tiger software is a powerful filing system that uses the power of your computer to help you get organized and stay organized. Find anything in 5 seconds! We use it both at home and at work.
  • NeatReceipts Scanalizer
    I LOVE this paper organizer! Get control over your loose receipts, business cards, personal taxes, home office taxes, expense reports, business documents and personal documents. It is amazing how it can read off of the papers it scans.
  • SwiftFile
    Get control of your desk with the SwiftFile Desktop filling system. They can be ordered with or without the matching file box. This is the Best Action Filing System I have seen.
  • Send Out Cards - Try their free guest account
    This is one of the best tools I have ever used for contacts, reminders and physical cards too! Go to the site and check out their free guest account. Better to see it for yourself than for me to try to tell you.

My Favorite Websites for the Home

  • Mrs. A's Coupon Organizer
    Mrs. A's has done it again. They developed a great coupon organizer that allows you to find things quickly and actually USE the coupons you cut out.
  • Box4Blox
    Introducing BOX4BLOX ™... the Simple Toy Storage Organizer for LEGO ® That Gets Rid of That "Lego Disaster Zone" From the Floor ONCE AND FOR ALL!
  • Send Out Cards - try their free guest account!
    This system lets you type a message then they print it in your handwriting, stuff it, stamp it and mail it when you tell them to. All for LESS than what you would pay to buy a card at a store.
  • www.OnlineOrganizing.com!

My Favorite Goal Setting Tools

  • My Goal Manager
    MyGoalManager.com's Online System takes Goal Setting to whole new level! If you like online tools, this one is fantastic.
  • My Motivator
    My Motivator is a great online service that helps you identify your goals and then stay on track with those goals with audio to learn from and reminders that are sent to you.

My Favorite Books on Paper & Information

  • Taming the Paper Tiger at Home
    Strange as it may sound, having the right information at the right time can help you save money or have a good time. Barbara Hemphill tells you how to tame the "paper tiger" with quick, practical solutions to managing every piece of paper that comes into your house. She'll show you how to decide what to keep, what to toss, where to keep it—and most important—how to find it exactly when you need it, so you make room for your life!
  • Taming the Paper Tiger at Work
    Despite the promise of the paperless office, most of us are mired in the stuff—and deluged with electronic information as well. The use of computers, e-mail, the Internet, and faxes probably forces you to contend with more paper than ever. But setting up and efficient system to organize all the information is easier than you might think. Barbara Hemphill will show you how.

My Favorite Books on Time & Productivity Management

  • 30 Hours A Day - Ultimate Time Management Program
    How Much More Money Would You Make With An Extra 6 Extra Hours Of Productivity Every Day? Drop-dead Simple Tutoring Of Rapid Results Coach Dave Navarro Makes It Easier Than You Ever Thought It Could Be.
  • Outsource And Delegate
    How To Work Less And Make A Lot More Money!
  • Successful Time Management
    Successful Time Management. An Easy-to-read, Ebook That Will Have You Getting More Done, In Less Time, Than Ever Before. It Just Takes A Few Minutes Each Day To Put These Time Management Systems In To Place.

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