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Blog: Paper And Information Management
Schedule Your Day to Reflect Goals and Priorities - Part 3 - Understanding Your Rhythm



16460703I had a workshop attendee ask me this once:

"Do you think that if I buy a bunch of watches, I'll have more time?"

Now, he really was not serious, but I think he wished it would work!  "Making time" is really not possible.  There will always be 24 hours in a day -- at least until someone masters time travel...  So in the meantime, here are some thoughts on ho to schedule your day.

Once you understand your priorities and your goals, scheduling becomes a bit easier.

Understand Your Rhythm!

What are my high and low points in a day?

Before putting anything on your schedule, understand your high and low points.  When are you the most energetic in the day.  Is it early or late. 

For me, it is late.  In fact, my brain does not easily get chugging along in the early morning.  That time is much better for sleep.  My long time readers probably have noticed that the majority of my posts are late at night.  I have found that frequently when I try to write early --- the content is well, let's say . . . not so good.

How do I use this information?

As you schedule what you need to get done -- those things that match your priorities and goals....  make sure that you schedule them during a time of day that works for the way you work! 

If you are more alert during the early morning and more creative mid afternoon, then schedule the tasks that need to be completed to match that rhythm.

Why is this important? 

It is important because no matter what you pack into your day, if it is not corresponding to your best time of day, you will get less done.

In those instances where I have tried to do analytical thinking in the morning or anything that is creative (like writing) it has just not gone well.  It takes longer and the results are not as good. 

How does this tie to priorities?

By accurately scheduling the important things into your day you are able to get the most important things accomplished well and on time. 

Your Turn!

What have you learned about your body rhythm that you have used to your advantage? What time management tips do you have for others that are busy and want to focus on their priorities?  I'd love to read your comments and I'm sure everyone else would too!

Related Posts

  • Schedule Your Day to Reflect Goals and Priorities - Part 2 - Align Those Goals
  • Schedule Your Day to Reflect Goals and Priorities - Part 1 - What Are Your Priorities?

To your success!
Steph

P.S.  I have not heard from you in a while... I'm getting lonely!  Share your thoughts on this topic or any other thing that is on your mind today!

P.P.S.  What do you want to hear about?  Let me know by posting your ideas or voting on an idea on my skribit page!

posted on: 8/23/2008 10:30:00 AM by Stephanie Calahan
category: Paper


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Discuss This Post


by Bill Bartmann on 9/2/2009 12:44:28 AM:

This site rocks!

by Stephanie Calahan on 9/2/2009 8:01:58 AM:

BIll - I'm really glad that you like it!

by Stephanie Calahan on 9/2/2009 8:01:59 AM:

BIll - I'm really glad that you like it!


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Paper And Information Management


by Stephanie Calahan

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About Stephanie:

Stephanie L. H. Calahan is a Productivity and Organization Consultant, Coach, Speaker, Author. She is also the founder of Calahan Solutions, Inc. – Productive & Organized, We'll Help You Find Your Way a premier productivity consulting firm, serving a national and local clients in corporate settings, home-based businesses, and residential environments. Her organizing expertise, Computer Science and HR backgrounds give her a unique perspective on what works at work.

Stephanie's Website:

www.findinfiveseconds.com


My Favorite Websites for Business & Office

  • The Publicity Hound
    Are you new to the business world and don't know where to start to get your business the recognition it needs and deserves? Then this site is for you! Joan Stewart aka the Publicity Hound shares all kinds of fabulous information about getting free publicity. Sign up for her free tutorial and learn ways to get noticed now!
  • Paper Tiger Productivity Institute
    Get resources for organizing your business!
  • The Definitive Guide to Google AdWords
    Google has a system that makes it possible, for the first time in the history of the world, to deposit five bucks, write a couple of ads, and instantly get access to over 100 million people - in less than 10 minutes. It's called Google AdWords and it's hot. In fact it may be the first and best thing to do to get traffic to your site. But it's not always as easy as I just made it sound - AdWords has some nuances, and most people have a rough time at first. Well my colleague Perry Marshall has written a very helpful e-course called "5 days to success with Google AdWords" and there's no charge for it.
  • The Definitive Guide to Writing & Promoting White Papers
    If you sell any kind of complex service, technology or sophisticated product, a White Paper is the best way to educate your customers about that technology. You can use a white paper to build your credibility, get free exposure in the press, attract new customers, and drive new technology into change-resistant, conservative markets. Most white papers are either too technical (boring) or too commercial (thin and cheesy) - but Perry Marshall has written a guide that shows you how to strike the perfect balance. But what's most important of all, though, is promoting and publicizing your white paper - because the best white paper in the world is no good unless somebody reads it!
  • Guerilla Marketing
    Most sales people spend all day dialing for dollars, chasing prospects who are mentally if not physically backing away from them, and they waste most of their time chasing deals instead of closing them. At the same time, most companies spend all kinds of money on advertising and don't get nearly enough bang for their buck. Perry Marshall's "Guerilla Marketing for Hi-Tech Sales People" is an information-packed audio CD that discusses 21 principles that you can use to eliminate cold prospecting and wasted advertising dollars in today's fiercely competitive B2B marketplace.

My Favorite Organizing Tools

  • EasyReach Find & Workspace - ask for a 30 day free trial
    EasyReach Find & Workspace are the ultimate in digital organization. Spend less time looking for information and more time working with it.
  • Paper Tiger Software
    The Paper Tiger software is a powerful filing system that uses the power of your computer to help you get organized and stay organized. Find anything in 5 seconds! We use it both at home and at work.
  • NeatReceipts Scanalizer
    I LOVE this paper organizer! Get control over your loose receipts, business cards, personal taxes, home office taxes, expense reports, business documents and personal documents. It is amazing how it can read off of the papers it scans.
  • SwiftFile
    Get control of your desk with the SwiftFile Desktop filling system. They can be ordered with or without the matching file box. This is the Best Action Filing System I have seen.
  • Send Out Cards - Try their free guest account
    This is one of the best tools I have ever used for contacts, reminders and physical cards too! Go to the site and check out their free guest account. Better to see it for yourself than for me to try to tell you.

My Favorite Websites for the Home

  • Mrs. A's Coupon Organizer
    Mrs. A's has done it again. They developed a great coupon organizer that allows you to find things quickly and actually USE the coupons you cut out.
  • Box4Blox
    Introducing BOX4BLOX ™... the Simple Toy Storage Organizer for LEGO ® That Gets Rid of That "Lego Disaster Zone" From the Floor ONCE AND FOR ALL!
  • Send Out Cards - try their free guest account!
    This system lets you type a message then they print it in your handwriting, stuff it, stamp it and mail it when you tell them to. All for LESS than what you would pay to buy a card at a store.
  • www.OnlineOrganizing.com!

My Favorite Goal Setting Tools

  • My Goal Manager
    MyGoalManager.com's Online System takes Goal Setting to whole new level! If you like online tools, this one is fantastic.
  • My Motivator
    My Motivator is a great online service that helps you identify your goals and then stay on track with those goals with audio to learn from and reminders that are sent to you.

My Favorite Books on Paper & Information

  • Taming the Paper Tiger at Home
    Strange as it may sound, having the right information at the right time can help you save money or have a good time. Barbara Hemphill tells you how to tame the "paper tiger" with quick, practical solutions to managing every piece of paper that comes into your house. She'll show you how to decide what to keep, what to toss, where to keep it—and most important—how to find it exactly when you need it, so you make room for your life!
  • Taming the Paper Tiger at Work
    Despite the promise of the paperless office, most of us are mired in the stuff—and deluged with electronic information as well. The use of computers, e-mail, the Internet, and faxes probably forces you to contend with more paper than ever. But setting up and efficient system to organize all the information is easier than you might think. Barbara Hemphill will show you how.

My Favorite Books on Time & Productivity Management

  • 30 Hours A Day - Ultimate Time Management Program
    How Much More Money Would You Make With An Extra 6 Extra Hours Of Productivity Every Day? Drop-dead Simple Tutoring Of Rapid Results Coach Dave Navarro Makes It Easier Than You Ever Thought It Could Be.
  • Outsource And Delegate
    How To Work Less And Make A Lot More Money!
  • Successful Time Management
    Successful Time Management. An Easy-to-read, Ebook That Will Have You Getting More Done, In Less Time, Than Ever Before. It Just Takes A Few Minutes Each Day To Put These Time Management Systems In To Place.

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