Blog: Use Your Space & Conquer Office Workflow
Two Biggest Office Organizing Mistakes
As a Professional Organizer there are two areas for improvement that I see in almost every office environment and every client:
Not Using Action File Folders
Not Having Convenient Filing
When I walk into an office space, the papers are usually in one of two ways: spread all over the desk (most common) or stacked in one huge pile (they were probably on the floor before). These papers usually consist of 1) things that need to get done and 2) papers that people want to keep for the future reference.
Things that Need to Get Done (Actions)
Your actions are your most important items. They are the things you need to do that you don't want to forget about. Therefore, you tend to leave them on your desk so that you see them. In earlier blog entries, I discuss tools and tips for managing actions. In general, you need one or more action folders depending on your business. For example, you may have a general Action folder, Place Orders folder, Make Phone Calls folder, Pay Bills folder, and Enter Data folder.
If a paper on your desk is not an action, it's probably a reference item. This is something you want to keep because you believe you will need to reference it in the future. It should be filed away, but you haven't gotten around to it because the file cabinet is too far away from your chair. As Julie Morgenstern states, "if it's too hard to put something away, you simply won't do it – not because you're lazy, but because you have more important things to do with your time." Consider moving the file cabinet to a better location.
If you can address these two challenges by yourself or with the help of a professional organizer, you will see a huge difference in your office space and your desk. It will reduce your stress and give you a greater sense of being in control!
posted on: 9/15/2008 8:30:00 AM by Heather Cocozza
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Use Your Space & Conquer Office Workflow
by Heather Cocozza
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Heather Cocozza, PMP, CPO® is a Professional Organizer who organizes and designs tailored home and office solutions. She is on the National Association of Professional Organizers (NAPO)-WDC Board of Directors 2009-2010 and is the owner of Cocozza Organizing & Design, LLC. Prior to her organizing career, Heather Cocozza worked 13 years at IBM and PricewaterhouseCoopers as an ERP Project Manager and at times traveled extensively while her "virtual" twins were between the ages of 0 to 3.
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