Welcome to www.OnlineOrganizing.com -- A World Of Organizing Solutions Your Order Your Shopping Cart About Us Contact Us Site Map
Do You Need Help Getting Organized?Shop For Organizing And Business Development ProductsProfessional Organizing ServicesFind A Seminar, Workshop, Or Keynote SpeakerRead Our Two Free Monthly NewslettersFree Organizing Tips And AdviceResources For Professional OrganizersLearn How To Become A Professional OrganizerUseful Organizing Website LinksUseful Organizing Website Links

Search for:


You Are Here: Home - Blogs

NEW! - Keywords For This Page:   Office - Small Business

Blog: Use Your Space & Conquer Office Workflow
Two Biggest Office Organizing Mistakes

As a Professional Organizer there are two areas for improvement that I see in almost every office environment and every client:
  1. Not Using Action File Folders
  2. Not Having Convenient Filing
When I walk into an office space, the papers are usually in one of two ways: spread all over the desk (most common) or stacked in one huge pile (they were probably on the floor before).  These papers usually consist of 1) things that need to get done and 2) papers that people want to keep for the future reference.
Things that Need to Get Done (Actions)
Your actions are your most important items.  They are the things you need to do that you don't want to forget about.  Therefore, you tend to leave them on your desk so that you see them.  In earlier blog entries, I discuss tools and tips for managing actions.  In general, you need one or more action folders depending on your business.  For example, you may have a general Action folder, Place Orders folder, Make Phone Calls folder, Pay Bills folder, and Enter Data folder.
Reference Filing
If a paper on your desk is not an action, it's probably a reference item.  This is something you want to keep because you believe you will need to reference it in the future.  It should be filed away, but you haven't gotten around to it because the file cabinet is too far away from your chair.  As Julie Morgenstern states, "if it's too hard to put something away, you simply won't do it not because you're lazy, but because you have more important things to do with your time."  Consider moving the file cabinet to a better location.
If you can address these two challenges by yourself or with the help of a professional organizer, you will see a huge difference in your office space and your desk.  It will reduce your stress and give you a greater sense of being in control!

posted on: 9/15/2008 8:30:00 AM by Heather Cocozza
category: Business

Use Your Space & Conquer Office Workflow: < Previous Post - Next Post >
Blog Central: < Previous Post - Next Post >

Discuss This Post

There are no comments.

Add a comment about this post:
(Note: To reduce blogspam, HTML tags are not permitted in blog comments and will be removed)
Please Enter The Following Code:
In order to cut down on SPAM, we ask that you enter the code exactly as shown in image below. If you can't read the code, simply select "Load New Code" and a different graphic will appear. Cookies must be enabled on your web browser.
Code Image - Please contact webmaster if you have problems seeing this image code Load New Code
Powered by Web Wiz CAPTCHA version 2.01
Copyright ©2005-2006 Web Wiz


Use Your Space & Conquer Office Workflow

by Heather Cocozza

View This Blog

   Subscribe To This Blog

About Heather:

Heather Cocozza, PMP, CPO® is a Professional Organizer who organizes and designs tailored home and office solutions. She is on the National Association of Professional Organizers (NAPO)-WDC Board of Directors 2009-2010 and is the owner of Cocozza Organizing & Design, LLC. Prior to her organizing career, Heather Cocozza worked 13 years at IBM and PricewaterhouseCoopers as an ERP Project Manager and at times traveled extensively while her "virtual" twins were between the ages of 0 to 3.

Heather's Website:


Great Songs

  • "Takin' Care of Business" by Bachman-Turner Overdrive
  • Do Ya - Electric Light Orchestra (ELO)
  • I Got a Feeling - Black Eyed Peas
  • You Ain't Seen Nothing Yet - Bachman Turner Overdrive
  • Give a Little Bit - Goo Goo Dolls

Add this page to your Bookmarks!

E-mail this page to a friend!

www.OnlineOrganizing.com is a service mark of Bradford, LLC.
Content on this site is © Bradford, LLC, All rights reserved.

If you notice any problems with this site, please contact our webmaster.
And if you don't see what you need you are welcome to "ask the organizer" any question!

To see what people are saying about www.OnlineOrganizing.com, check out our visitor comments.

Click here to view our privacy policy.

Calendar Of Organizing Holidays And Events Blog Central Sign Up For Our Free Online Newsletters Join The Conversation At Our Organizing Discussion Board Advertise Your Company On Our Website Be An Affiliate Of www.OnlineOrganizing.com
Check Us Out On FaceBook