Welcome to www.OnlineOrganizing.com -- A World Of Organizing Solutions Your Order Your Shopping Cart About Us Contact Us Site Map
Do You Need Help Getting Organized?Shop For Organizing And Business Development ProductsProfessional Organizing ServicesFind A Seminar, Workshop, Or Keynote SpeakerRead Our Two Free Monthly NewslettersFree Organizing Tips And AdviceResources For Professional OrganizersLearn How To Become A Professional OrganizerUseful Organizing Website LinksUseful Organizing Website Links

Search for:


You Are Here: Home - Blogs

NEW! - Keywords For This Page:   Filing - Email

Blog: Use Your Space & Conquer Office Workflow
Electronic File Management - Who Knew?

I recently attended a presentation about electronic file management, and there was a lot of information about software available to help you find files on your computer.  During the presentation I thought…..hmmm, why do you need all this software to find your files?   All you need is a good file or directory structure, and you can always find your file.
Then I thought -- I have a great file structure for all my electronic files on my laptop, but I have no file structure for my emails.  Why?  It's because I always had great software for email management.  When I was at Price Waterhouse and PricewaterhouseCoopers (PwC) we used the Lotus Notes (by IBM) email system.  Using the powerful search, sort and filter capabilities, I could find whatever I needed.  Later IBM acquired PwC, so I continued to use Lotus Notes for email.  Today, I still have a powerful email system that allows me to search for words within the body or content of all my emails.  I can still find whatever email I want, whenever I need it.
For general file management on your PC without great search tools, I recommend that following solutions:
  • Use Windows Explorer (PC) to create a group of sub-directories in the directory C:\My Documents that mirrors the categories in your paper file system.  For example, create sub-directories called:
    • Financial
    • Vital Records
    • Lifestyle 
  • Within the new sub-directories, create lower level folders (subdirectories) that mirror the file folders grouped within a category in your paper file system.  For example, in C:\My Documents\Financials create sub-directories called:
    • Accountant
    • Bank Statements
    • Credit Card Statements
  • Save your files related to each specific subject in the appropriate folder (subdirectory).  For example, save a file (NewTaxLaws.doc) from your accountant in the subdirectory C:\My Documents\Financial\Accountant

posted on: 11/17/2008 8:30:00 AM by Heather Cocozza
category: Business

Use Your Space & Conquer Office Workflow: < Previous Post - Next Post >
Blog Central: < Previous Post - Next Post >

Discuss This Post

There are no comments.

Add a comment about this post:
(Note: To reduce blogspam, HTML tags are not permitted in blog comments and will be removed)
Please Enter The Following Code:
In order to cut down on SPAM, we ask that you enter the code exactly as shown in image below. If you can't read the code, simply select "Load New Code" and a different graphic will appear. Cookies must be enabled on your web browser.
Code Image - Please contact webmaster if you have problems seeing this image code Load New Code
Powered by Web Wiz CAPTCHA version 2.01
Copyright ©2005-2006 Web Wiz


Use Your Space & Conquer Office Workflow

by Heather Cocozza

View This Blog

   Subscribe To This Blog

About Heather:

Heather Cocozza, PMP, CPO® is a Professional Organizer who organizes and designs tailored home and office solutions. She is on the National Association of Professional Organizers (NAPO)-WDC Board of Directors 2009-2010 and is the owner of Cocozza Organizing & Design, LLC. Prior to her organizing career, Heather Cocozza worked 13 years at IBM and PricewaterhouseCoopers as an ERP Project Manager and at times traveled extensively while her "virtual" twins were between the ages of 0 to 3.

Heather's Website:


Great Songs

  • "Takin' Care of Business" by Bachman-Turner Overdrive
  • Do Ya - Electric Light Orchestra (ELO)
  • I Got a Feeling - Black Eyed Peas
  • You Ain't Seen Nothing Yet - Bachman Turner Overdrive
  • Give a Little Bit - Goo Goo Dolls

Add this page to your Bookmarks!

E-mail this page to a friend!

www.OnlineOrganizing.com is a service mark of Bradford, LLC.
Content on this site is © Bradford, LLC, All rights reserved.

If you notice any problems with this site, please contact our webmaster.
And if you don't see what you need you are welcome to "ask the organizer" any question!

To see what people are saying about www.OnlineOrganizing.com, check out our visitor comments.

Click here to view our privacy policy.

Calendar Of Organizing Holidays And Events Blog Central Sign Up For Our Free Online Newsletters Join The Conversation At Our Organizing Discussion Board Advertise Your Company On Our Website Be An Affiliate Of www.OnlineOrganizing.com
Check Us Out On FaceBook