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Blog: Technology As An Organizing Tool
My Technology Wish List (Part 1)

Dear Santa,

I don't know if you read my blog, but I hope you do, because there are a few gadgets I'd really like to have. I know I can write off the cost if I buy them myself, but they're probably not the biggest priorities for my business right now.

The first one is CardScan, a small scanner which was designed especially for the purpose of scanning business cards. I've seen it in action a couple of times and it is really amazing! You just plug it into a USB port, insert a business card, and it captures the data, enters it in the appropriate fields of the CardScan software, and then displays it on the screen so you can make any necessary edits. This would sure save a lot of time and eliminate typos, especially if I've been to a trade show or conference where I've received a lot of cards.

CardScan scans both the front and the back of the card, and even captures an image of the business card so you still have the visual impact. You can then sync the data with CRM software, such as Microsoft Outlook, or your mobile device. When someone gives you a new business card, you simply scan it into the old record to update the file.

As you'd expect from any contact management tool, you can assign categories, including those you create yourself, as well as performing sorting and searching. You can also generate emails, mailing labels, envelopes, and so on. There's even a "de-duping wizard" that helps you locate and resolve suspected duplicates.

My preference would be the CardScan Executive, which scans in either colour or black and white, and is faster than the CardScan Personal. It also synchronizes with more software programs, which could be handy if I am scanning cards for a client who uses ACT! or GoldMine. However, I'd be just as thrilled with the CardScan Personal, which is more compact than the CardScan Executive. And although the CardScan Team may sound like a good idea since I don't work alone, it wouldn't make sense for us, because we don't have a network server.

I don't want to monopolize your time, Santa, so I'll let you go and read someone else's letter now, but I'll be back with another wish next week.

Your friend,

posted on: 12/4/2008 8:30:00 AM by Janet Barclay
category: Business

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Technology As An Organizing Tool

by Janet Barclay

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Janet Barclay is a Master Virtual Assistant and the founder of Organized Assistant. Specializing in supporting entrepreneurs in the Organizing and Career Services industries, Organized Assistant provides top-notch Internet marketing services to business owners of all shapes and sizes.

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