Welcome to www.OnlineOrganizing.com -- A World Of Organizing Solutions Your Order Your Shopping Cart About Us Contact Us Site Map
Do You Need Help Getting Organized?Shop For Organizing And Business Development ProductsProfessional Organizing ServicesFind A Seminar, Workshop, Or Keynote SpeakerRead Our Two Free Monthly NewslettersFree Organizing Tips And AdviceResources For Professional OrganizersLearn How To Become A Professional OrganizerUseful Organizing Website LinksUseful Organizing Website Links

Search for:


You Are Here: Home - Blogs

NEW! - Keywords For This Page:   Efficiency - Time Management - Family

Blog: Life Management

Even though you may hate talking to a machine, the fact is answer systems are here to stay, like it or not, they can save you lots of time trying to reach someone. I like them so much now that I'm annoyed if someone doesn't have a voice mail system in place.   When this happens I'm forced to keep trying to call this person back rather than simply leave my message.  Of course, it's even more complicated if they don't have an email address.
When I leave a message I work to keep it simple because most just want to know that you called and what number they can call you back at.  If you want to leave a brief message about the purpose of the call that's even better because they then have a point of reference with which to call you back.
Use short clear sentences in a volume that will be picked up easily by the recorder.  Don't feel you have to be the personality kid when starting your message, in fact, that's not even a good idea. 
If you can't get your thoughts together fast enough, just hang up, think about it, and call back.  Also, listen for any clicks that may indicate you have been cut off.   Some systems don't allow much time for a message.  If you do get cut off and have more to say, you can call back to finish and get right to the point.
Your phone voice can and should take on different intonations.  For example, you'll use a warmer more casual voice when you're calling home to talk to the kids and a crisp upbeat voice when calling professionally. 
If you're calling home from an office setting and don't care to be overheard you may want to swivel your chair around toward the wall or window to allow yourself some "private space" in which to talk.  Your voice will, no doubt, become lower in tone and less likely to be broadcast all over the office.
If you're home trying to make an important or professional call you may want and need to go to another room altogether to avoid barking dogs and squealing children in the background.  When it comes to using your own answer system:  Let the caller leave a message if you're in the middle of a project, important conversation, or even just reading a good book!

Learning to use the phone more efficiently will allow you more time off the phone to do all the things awaiting your attention.

posted on: 2/23/2010 12:00:00 PM by Judy Warmington
category: The Mental Side

Life Management: < Previous Post - Next Post >
Blog Central: < Previous Post - Next Post >

Discuss This Post

There are no comments.

Add a comment about this post:
(Note: To reduce blogspam, HTML tags are not permitted in blog comments and will be removed)
Please Enter The Following Code:
In order to cut down on SPAM, we ask that you enter the code exactly as shown in image below. If you can't read the code, simply select "Load New Code" and a different graphic will appear. Cookies must be enabled on your web browser.
Code Image - Please contact webmaster if you have problems seeing this image code Load New Code
Powered by Web Wiz CAPTCHA version 2.01
Copyright ©2005-2006 Web Wiz


Life Management

by Judy Warmington

View This Blog

   Subscribe To This Blog

About Judy:

Judy Warmington, Woman Time Management (owner) -- Busy wife, mother of three adult/married children, grandmother of 10 (5 boys and 5 girls!), former high school teacher (M.A. from W.M.U.), Speaker, Author, Radio Personality, and Trainer of Professional Organizers.

Judy's Website:


Judy's Products:

Add this page to your Bookmarks!

E-mail this page to a friend!

www.OnlineOrganizing.com is a service mark of Bradford, LLC.
Content on this site is © Bradford, LLC, All rights reserved.

If you notice any problems with this site, please contact our webmaster.
And if you don't see what you need you are welcome to "ask the organizer" any question!

To see what people are saying about www.OnlineOrganizing.com, check out our visitor comments.

Click here to view our privacy policy.

Calendar Of Organizing Holidays And Events Blog Central Sign Up For Our Free Online Newsletters Join The Conversation At Our Organizing Discussion Board Advertise Your Company On Our Website Be An Affiliate Of www.OnlineOrganizing.com
Check Us Out On FaceBook