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Blog: Use Your Space & Conquer Office Workflow
The Simple but Effective Organizing Tool

One of the most simple but effective tools out on the market is the Step Sorter.
What is it?
It is piece of metal with 5 slots about one to two inches wide.  The second slots sits higher then the first slot, the third slot sits higher then the second slot, etc.  It looks like steps; see this link for a picture.  Step Sorter
How do you use it?
You place file folders, or for the two inch slots, red rope expandable files into the slots.
Why is it beneficial?
Most people have the trait "out of sight, out of mind" if they can't see the work, they forget about it.  The Step Sorter tool removes the actionable papers from piles on your desk and stores them in a vertical fashion.  It will free up space on your desk so that you can actually do work on your desk, but still have your work in sight.
The key to success...
I've known people to try it, and say it doesn't work my folders flop down.  The key to success is using high quality folders in the slots, which are thick enough to stand up vertically.  Since you look at these folders every day, go for it, spend a few extra bucks and buy the decorative or colored folders.
Incorporate a Step Sorter in your business process
  • Designate one step sorter for each status of a client/project file, and when the status changes, move the file folder from one step sorter to the next
  • If you have an assistant, keep active shared work or cases in a step sorter in a location that is easy for both you and your assistant to access


Note: for my blog followers...yes, I posted this same blog over a year ago, but it has received the second highest hits, so I thought it would be of interest again!

posted on: 3/22/2010 8:30:00 AM by Heather Cocozza
category: Business

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Use Your Space & Conquer Office Workflow

by Heather Cocozza

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About Heather:

Heather Cocozza, PMP, CPO® is a Professional Organizer who organizes and designs tailored home and office solutions. She is on the National Association of Professional Organizers (NAPO)-WDC Board of Directors 2009-2010 and is the owner of Cocozza Organizing & Design, LLC. Prior to her organizing career, Heather Cocozza worked 13 years at IBM and PricewaterhouseCoopers as an ERP Project Manager and at times traveled extensively while her "virtual" twins were between the ages of 0 to 3.

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