Blog: Can We Have Some Order Here?
15-Minute Organizing Ideas -- At Work
One of the biggest roadblocks my clients face in trying to get (and keep) their offices in order is scheduling -- finding the time to stay on top of the filing, keep the desk cleared off, and create a truly ergonomic workspace. Big blocks of time are hard to find, so you're better off breaking your office organizing into tasks that can be completed in 15 minutes or less. Think that's impossible? Let me show you how it's done!
A Faster Way To Do Your Work
There's so much to do at work -- just keeping your on top of your daily duties and keeping your boss off your back is a full-time job in and of itself! Of course, you know that you could also be more efficient and productive if you were better organized about paperwork and administrative issues -- if you're ever going to get ahead, you have to find ways to accomplish routine everyday tasks faster and with less effort. The good news is that the right office systems and routines naturally make everything easier -- that includes meetings, paperwork, phone calls, marketing follow-up, and data entry. You know that old saying, "A stitch in time saves nine"? Well that's what it's all about -- investing a little bit of energy up front to create a system that works for you will save a lot of unnecessary work down the road!
See how easy that was?
- set up a file box for papers that require action -- "to read," "to pay," "to contact," "to enter," etc.
- sort through your incoming mail, tossing the trash and separating "action items" from "filing"
- file a stack of papers -- any stack of papers, just pick one
- shred a pile of "trash" papers with sensitive company information on it
- go through your desk drawers and return excess supplies you've been "hoarding" to central storage
- set up stacking trays on your shelves for storing different types of paper and project materials
- set up dividers in your drawers to break out different office supplies (clips, staples, pens, etc.)
- clean obsolete reference information out of your filing system
- input the business contacts from your latest networking event in your address book or computer
- input any upcoming appointments, deadlines, or other responsibilities into your calendar
- clean out your email in-box, saving anything worth referring back to in a folder on your computer
- make a follow-up or marketing phone call you've been putting off
- adjust your computer monitor to the right height so you don't have to bend or strain your neck
- adjust your chair to the right height so your feet are flat on the floor and thighs parallel
- place your telephone is within easy reach of your non-dominant hand for easy message-taking
- rearrange your work area so all the equipment you use regularly is situated close to your desk
- rearrange your work area to eliminate any glare on your computer screen
- review your calendar each evening, making yourself aware of any erely meetings or appointments
- review your to-do list in the morning, planning what you will tackle the next day
- clear your desk before leaving the office, so you start with a clean work surface in the morning
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posted on: 11/17/2011 11:30:00 AM by Ramona Creel
category: General Organizing Tips
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Can We Have Some Order Here?
by Ramona Creel
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I have been a Professional Organizer for more than 10 years, I am a NAPO Golden Circle member, and I was the original founder of OnlineOrganizing. I have worked one-on-one with scores of clients and have trained dozens of newbie organizers as they got started in the industry. I provide both hands-on and virtual coaching to help clients improve their organizing skills and simplify their lives. I invite you to visit my website at http://www.RamonaCreel.com, and I challenge you to find one new idea that you can put into practice in your life, to help you become better organized, starting TODAY! I am passionate about coaching folks toward a more balanced, productive, and enjoyable life -- and I firmly believe that if I can do it, so can you!
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