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Blog: Use Your Space & Conquer Office Workflow
Out of Sight, Out of Mind In Sight, but Organized

Out of Sight, Out of Mind refers to the common phenomenon that if people don't see something, they think that they will forget about it. There are various solutions to this organizing challenge:

  • Leave things out, but in an organized way
  • Put things away with the appropriate reminders
  • Create a File Index for folders placed in your file drawers
As Julie Morgenstern states in her book, Organizing from the Inside Out, leaving a few things out as reminders sometimes works, but once the volume builds everything blends and you lose the visual clues.  If you need to leave things out on your desk as reminders, they should be organized; these items cannot take up your entire desk and they still need to be assigned to a home.  For example:
  • Business cards should not be floating randomly on your desk.  They need to be placed in a home on your desk, such as a small bin or basket.  The same goes for paper receipts.
  • Active projects should be placed in labeled folders and then placed on a paper inclined or step sorter.  This allows your active projects to remind in sight, but only take up a small amount of desk space
  • Mail belongs in an in-box tray or wall pocket prior to it being processed.  Once the mail is processed, it should be placed in a different location such as a tray, folder, or bin for items:  To Pay, To Respond, and To Read.

posted on: 12/12/2011 8:30:00 AM by Heather Cocozza
category: Business

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Use Your Space & Conquer Office Workflow

by Heather Cocozza

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About Heather:

Heather Cocozza, PMP, CPO® is a Professional Organizer who organizes and designs tailored home and office solutions. She is on the National Association of Professional Organizers (NAPO)-WDC Board of Directors 2009-2010 and is the owner of Cocozza Organizing & Design, LLC. Prior to her organizing career, Heather Cocozza worked 13 years at IBM and PricewaterhouseCoopers as an ERP Project Manager and at times traveled extensively while her "virtual" twins were between the ages of 0 to 3.

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