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Blog: Simplify Your Life
Win-Win Time Management

Someone makes a request of you that you know you can't honor. You don't have time, you're focused on another project, or you just don't want to do it -- all of which are entirely valid and acceptable reasons for turning a person down. How do you say "no" without insulting the other person, feeling consumed with guilt, or hurting your own credibility?

Satisfying Both Sides

You need to find a way to decline a request without dragging up all of those hidden fears that constantly nibble at you, in the back of your mind -- they'll think I'm lazy or selfish, that I have no career drive, that I'm not ambitious, that I have no concern for other people. This requires a major shift in your attitude. If you approach a challenging situation with the recognition that you're doing what's best for everyone involved (not just yourself), most of this unnecessary baggage will go away.

And it's time to give up all of those less-than-constructive labels you're so proud of -- supermom, martyr, hero, etc. You know the ones I mean -- the overzealous caretaking and enabling roles that that are keeping you from finding true peace in your own life. Once you've accepted that you do actually have the right (and often the responsibility) to turn someone down, you can confront the person in an assertive yet respectful way that doesn't seem like a rejection. Sound impossible? It's not -- I promise. You just have to present the situation as a win-win for both of you. Let me show you how:

  • "I can't right now, but I could do it later" (if you really want to help the person but don't have time now, tell them so -- offer a later time or date -- if they can't wait for you they will find someone else)
  • "I'm really not the most qualified person for the job" (if you don't feel that you have adequate skills to take on a task, that's okay -- it's better to admit your limitations up front than feel overwhelmed down the road)
  • "I just don't have any room in my calendar right now" (be honest if your schedule is filled -- and "filled" doesn't have to mean really filled -- it just means you have scheduled as much as you are willing and you're stopping)
  • "I can't, but let me give you the name of someone who can" (if you aren't available to help out, offer another qualified resource -- professionals do this all the time when they refer a client to a colleague)
  • "I have another commitment" (and it doesn't matter what that commitment is -- it could be a meeting or a dentist appointment or a day in the park with your kid -- the point is, you aren't available)
  • "I'm in the middle of several projects and can't spare the time" (let people know when you have already accepted other responsibilities -- no one is going to fault you for having already filled your plate)
  • "I've had a few things come up and i need to deal with those first" (unexpected things happen that throw your schedule off -- it happens -- so accept that you may need to make a few adjustments until your life stabilizes again)
  • "I would rather decline than end up doing a mediocre job" (knowing that you aren't able to deliver a quality product, for whatever reason, is reason enough for turning a request down)
  • "I'm really focusing more on my personal and family life right now" (people act ashamed of wanting to spend time with their families, like it means they don't have goals -- having a strong family is a goal in and of itself)
  • "I'm really focusing more on my career right now" (the reverse is true also -- you may have to give up some civic or community duties to focus your energies on a work-related task -- and that's fine, too!)
  • "I really don't enjoy that kind of work" (who said you were supposed to enjoy your chores and assignments?! well, if you don't enjoy them, why do them? life isn't about drudgery and boredom)
  • "I can't, but I'm happy to help out with another task" (if someone asks you to do something you really despise, refuse -- but then offer to help with something you find more enjoyable or stimulating)
  • "I've learned in the past that this really isn't my strong suit" (another way of admitting your limitations -- did you know that actually makes you stronger? knowing what you can handle and what you can't is a tremendous talent)
  • "I'm sure you will do a wonderful job on your own" (many times, people ask for help because they doubt their own abilities -- let the other person know that you have confidence that they will succeed)
  • "I don't have any experience with that, so I can't help you" (volunteering to help out shouldn't mean that you have to learn an entirely new set of skills -- offer to help out with something you already know how to do)
  • "I'm not comfortable with that" (you might be uncomfortable with the people involved, the type of work, the moral implications -- this is a very respectful way to avoid a sticky situation)
  • "I hate to split my attention among too many projects" (let people know that you want to do a good job for them -- but that you can't when your focus is too divided or splintered)
  • "I'm committed to leaving some time for myself in my schedule" (selfish, but in a good way -- treat your personal time like any other appointment -- block it off in your calendar and guard it with your life)
  • "I'm not taking on any new projects right now" (you aren't saying that you will never help out again -- just that you feel your schedule is as full as you would like right now)
  • "No" (sometimes it's okay just to say no -- just make sure that you say it in a way that expresses respect and courtesy -- that leaves the door open for good relations)

read the original post of this blog

posted on: 2/21/2012 11:30:00 AM by Ramona Creel
category: General Organizing Tips

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Simplify Your Life

by Ramona Creel

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About Ramona:

I have been a Professional Organizer for more than 10 years, I am a NAPO Golden Circle member, and I was the original founder of OnlineOrganizing. I have worked one-on-one with scores of clients and have trained dozens of newbie organizers as they got started in the industry. I provide both hands-on and virtual coaching to help clients improve their organizing skills and simplify their lives. I invite you to visit my website at http://www.RamonaCreel.com, and I challenge you to find one new idea that you can put into practice in your life, to help you become better organized, starting TODAY! I am passionate about coaching folks toward a more balanced, productive, and enjoyable life -- and I firmly believe that if I can do it, so can you!

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