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Blog: Paper And Information Management
Goals, Procrastination and New Resources for Productivity and Organization

Happy New Year!!  I am so excited! You see, every year I update my business plan and drive my business to the next step. In 2007 one of my business strategies was to set up systems and technology to allow me to expand my information sharing in 2008. 
As I have mentioned before, goals are only dreams unless you put them to paper and measure your success.   So, here I am publically measuring.  While I wanted to get my technology in place earlier than December 2007, I am happy to say that I met my end goal of being set up for 2008.  So what does that all mean and why am I writing about it? 
  • Well, for one, I want to encourage you to take this time of year to write down your goals (even if it is on a napkin) the big things you will accomplish in 2008.
  • I also want to share on how procrastination can eat away at you.
  • I also want to share the first in many new resources that will be released in 2008. 
  • I would like to ask for your help.
You see, in October of 2006 I had decided to start my own BLOG.  By the beginning of second quarter of 2007 the BLOG was not done.  I had all kinds of reasons that it was not done (does that sound familiar?)  However, fear and lack of knowledge were the real reasons that I did not do it.  I was scared it would be hard.  I was scared that no one would read it.  I was scared of a number of silly reasons, but at the time they did not seem silly.   Unfortunately, the procrastination was eating away at me.  Every day that I did not work on that project, I would feel guilty.  At some point, I even had a pit/pain in my stomach! 
I know that is how many of my clients feel when they are faced with the clutter in their homes and offices.  The intimidation just grows in your mind… By writing my intentions into my business plan I took overwhelm out.  I broke it down to smaller steps and started work.
This is Get Organized (GO) Month and I have a new BLOG up and running.  The amazing thing is that it was not hard!   In fact, I reached out to two experts in the field and they coached me through it all.  I have had so much fun with it that I'm now helping my business friends set up their own blogs.
While my writing on BlogCentral (which I love by the way) is focused on paper and information, www.ProductiveAndOrganized.net focuses on a number of areas of productivity and organization.  Just like other blogs, it is categorized for your ease of reading.  Time, space and information are the 3 areas I write on the most, but I also share things that I have learned about that make me laugh as well as make me stop and think. 
I could really use your help.  As I write, I like to get feedback on that writing.  My blog allows you to do that.  Visit www.ProductiveAndOrganized.net and you will get tips, articles, resources, product reviews, and technology resources to help you gain more from your time, space and information.  Read the posts and comment! 
  • Tell me you agree and why,
  • Tell me you disagree and why,
  • Tell me about a tool you use and love
  • Tell me about a tool you have tried and could not stand
  • Tell me about what you want to know more about
  • Tell me what you want to know
You see, I like to write, but it is so much better if it is a conversation.  That is where your comments come in.  It is pretty straight forward to do.  You scroll to the bottom of any post and put your comments in the comment box and click "Post."
To the best year you will have yet!
Thanks in advance!
To your success,

posted on: 1/1/2008 8:21:26 PM by Stephanie Calahan
category: Paper

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Paper And Information Management

by Stephanie Calahan

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About Stephanie:

Stephanie L. H. Calahan is a Productivity and Organization Consultant, Coach, Speaker, Author. She is also the founder of Calahan Solutions, Inc. – Productive & Organized, We'll Help You Find Your Way a premier productivity consulting firm, serving a national and local clients in corporate settings, home-based businesses, and residential environments. Her organizing expertise, Computer Science and HR backgrounds give her a unique perspective on what works at work.

Stephanie's Website:


My Favorite Websites for Business & Office

  • The Publicity Hound
    Are you new to the business world and don't know where to start to get your business the recognition it needs and deserves? Then this site is for you! Joan Stewart aka the Publicity Hound shares all kinds of fabulous information about getting free publicity. Sign up for her free tutorial and learn ways to get noticed now!
  • Paper Tiger Productivity Institute
    Get resources for organizing your business!
  • The Definitive Guide to Google AdWords
    Google has a system that makes it possible, for the first time in the history of the world, to deposit five bucks, write a couple of ads, and instantly get access to over 100 million people - in less than 10 minutes. It's called Google AdWords and it's hot. In fact it may be the first and best thing to do to get traffic to your site. But it's not always as easy as I just made it sound - AdWords has some nuances, and most people have a rough time at first. Well my colleague Perry Marshall has written a very helpful e-course called "5 days to success with Google AdWords" and there's no charge for it.
  • The Definitive Guide to Writing & Promoting White Papers
    If you sell any kind of complex service, technology or sophisticated product, a White Paper is the best way to educate your customers about that technology. You can use a white paper to build your credibility, get free exposure in the press, attract new customers, and drive new technology into change-resistant, conservative markets. Most white papers are either too technical (boring) or too commercial (thin and cheesy) - but Perry Marshall has written a guide that shows you how to strike the perfect balance. But what's most important of all, though, is promoting and publicizing your white paper - because the best white paper in the world is no good unless somebody reads it!
  • Guerilla Marketing
    Most sales people spend all day dialing for dollars, chasing prospects who are mentally if not physically backing away from them, and they waste most of their time chasing deals instead of closing them. At the same time, most companies spend all kinds of money on advertising and don't get nearly enough bang for their buck. Perry Marshall's "Guerilla Marketing for Hi-Tech Sales People" is an information-packed audio CD that discusses 21 principles that you can use to eliminate cold prospecting and wasted advertising dollars in today's fiercely competitive B2B marketplace.

My Favorite Organizing Tools

  • EasyReach Find & Workspace - ask for a 30 day free trial
    EasyReach Find & Workspace are the ultimate in digital organization. Spend less time looking for information and more time working with it.
  • Paper Tiger Software
    The Paper Tiger software is a powerful filing system that uses the power of your computer to help you get organized and stay organized. Find anything in 5 seconds! We use it both at home and at work.
  • NeatReceipts Scanalizer
    I LOVE this paper organizer! Get control over your loose receipts, business cards, personal taxes, home office taxes, expense reports, business documents and personal documents. It is amazing how it can read off of the papers it scans.
  • SwiftFile
    Get control of your desk with the SwiftFile Desktop filling system. They can be ordered with or without the matching file box. This is the Best Action Filing System I have seen.
  • Send Out Cards - Try their free guest account
    This is one of the best tools I have ever used for contacts, reminders and physical cards too! Go to the site and check out their free guest account. Better to see it for yourself than for me to try to tell you.

My Favorite Websites for the Home

  • Mrs. A's Coupon Organizer
    Mrs. A's has done it again. They developed a great coupon organizer that allows you to find things quickly and actually USE the coupons you cut out.
  • Box4Blox
    Introducing BOX4BLOX ™... the Simple Toy Storage Organizer for LEGO ® That Gets Rid of That "Lego Disaster Zone" From the Floor ONCE AND FOR ALL!
  • Send Out Cards - try their free guest account!
    This system lets you type a message then they print it in your handwriting, stuff it, stamp it and mail it when you tell them to. All for LESS than what you would pay to buy a card at a store.
  • www.OnlineOrganizing.com!

My Favorite Goal Setting Tools

  • My Goal Manager
    MyGoalManager.com's Online System takes Goal Setting to whole new level! If you like online tools, this one is fantastic.
  • My Motivator
    My Motivator is a great online service that helps you identify your goals and then stay on track with those goals with audio to learn from and reminders that are sent to you.

My Favorite Books on Paper & Information

  • Taming the Paper Tiger at Home
    Strange as it may sound, having the right information at the right time can help you save money or have a good time. Barbara Hemphill tells you how to tame the "paper tiger" with quick, practical solutions to managing every piece of paper that comes into your house. She'll show you how to decide what to keep, what to toss, where to keep it—and most important—how to find it exactly when you need it, so you make room for your life!
  • Taming the Paper Tiger at Work
    Despite the promise of the paperless office, most of us are mired in the stuff—and deluged with electronic information as well. The use of computers, e-mail, the Internet, and faxes probably forces you to contend with more paper than ever. But setting up and efficient system to organize all the information is easier than you might think. Barbara Hemphill will show you how.

My Favorite Books on Time & Productivity Management

  • 30 Hours A Day - Ultimate Time Management Program
    How Much More Money Would You Make With An Extra 6 Extra Hours Of Productivity Every Day? Drop-dead Simple Tutoring Of Rapid Results Coach Dave Navarro Makes It Easier Than You Ever Thought It Could Be.
  • Outsource And Delegate
    How To Work Less And Make A Lot More Money!
  • Successful Time Management
    Successful Time Management. An Easy-to-read, Ebook That Will Have You Getting More Done, In Less Time, Than Ever Before. It Just Takes A Few Minutes Each Day To Put These Time Management Systems In To Place.

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