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Technology As An Organizing Tool by Janet Barclay

Today's technology was designed to make our lives easier and to help us to be more productive, but for many people, it has created a whole new set of challenges. This blog will look at electronic tools for organizing your work and your life, as well as tips and techniques for managing email and electronic information.

Latest Posts:

Using Alerts to Monitor Online Information

One of the biggest challenges most of us face these days is information overload. Whether it's staying on top of trends in your industry or monitoring mentions of you or your business online, it can be pretty time-consuming to check for new information on a regular basis. Fortunately, there are online tools that will automatically run searches for you and send you the results.


posted on: 8/6/2009 8:30:00 AM  by Janet Barclay
category: Business

Using Springpad to Organize Your Recipes

A few months ago I blogged about Using a Virtual Notebook to Organize Your Ideas. Never having used such a tool, at that point I was basically sharing some of the information I'd gathered on the subject, but while writing that post, I became especially interested in Springpad, especially for the purpose of organizing recipes. I've tried many different systems over the years, and found none of them to be 100% satisfactory. Here are a few things I've done:


posted on: 7/30/2009 8:30:00 AM  by Janet Barclay
category: Business

Using Class Creator to Organize Your High School Reunion

For years there have been a number of websites which enable you to connect with old classmates.


posted on: 7/16/2009 8:30:00 AM  by Janet Barclay
category: Business

Using Excel to Manage Your Weekly Schedule

No, your eyes aren't playing tricks on you! Are you having a hard time believing that after extolling the virtues of Outlook, ACT! and other powerful personal information managers, I'm now suggesting that you use Excel? Well, it's like this...


posted on: 7/2/2009 8:30:00 AM  by Janet Barclay
category: Business

Using Dress Assistant to Organize Your Wardrobe

One of my organizing pals, Jacki Hollywood Brown, recently told me about some neat software for managing your wardrobe, called Dress Assistant.


posted on: 6/18/2009 8:30:00 AM  by Janet Barclay
category: Business

Using Folder Marker to Organize Your Computer Folders

Through some of my colleagues in the Canadian Virtual Assistant Connection forum, I learned about a really cool tool to help organize computer files. Called Folder Marker, it allows you to change your folder icons from standard yellow to your choice of a variety of dark or light colours. Even better, it lets you assign specific icons to indicate priority (high, normal, or low), project status (approved, pending, or rejected) and work progress (planned, half-done, done).

The program is available in three versions, including a free version for home use. I haven't downloaded it, as I think I have a pretty good handle on my computer files, but if it sounds like something that would be valuable to you, why not check it out?...


posted on: 6/4/2009 8:30:00 AM  by Janet Barclay
category: Business

Using a Virtual Notebook to Organize Your Ideas

When you use a paper planning system such as a Day-Timer, Filofax, or Franklin Planner, you usually have one or more sections for writing notes about things you're working on, as well as ideas for future projects. If you decide to make the transition to Microsoft Outlook or another electronic personal information manager, you may find yourself lost, because although Outlook does allow you to create and store notes, you can only enter text, so it's impossible to include maps or diagrams, or even to format your text. You could start keeping a notebook with you, but that would basically eliminate one of the benefits of switching to an electronic system....


posted on: 5/21/2009 8:30:00 AM  by Janet Barclay
category: Business

Using Technology to Organize Your Contacts (and more!)

It's no secret that I'm an Outlook user, and have invested quite a bit of time learning all the things it can do over and above email, and sharing what I learned in my e-book, Maximizing Your Time With Outlook 2003.


posted on: 5/7/2009 8:30:00 AM  by Janet Barclay
category: Business

Using Technology to Minimize Your Environmental Footprint

Do you print out documents and emails?

How much printer paper do you use over the course of a year?

Have you ever considered the impact of your printing habits on the environment?

Since this is Earth Week, please take a moment to ponder these facts:

Paper accounts for 42% of industrial forest use.

Americans use more than 50 million tons of paper each year, consuming more than 850 million trees.

Paper fills up 30-40% of American landfill space.

As paper decomposes in landfills or is burned in incinerators, chemicals from its inks are released into the environment.


posted on: 4/23/2009 8:30:00 AM  by Janet Barclay
category: Business

The Taxman Cometh...

Here it is, April, and we all know what that means! For my American friends, the deadline to file your taxes is just a few days away!

Still, things are a lot easier than they used to be. It's not so long ago that tax time meant gathering up the paperwork and the calculator and filling out a bunch of forms, then rushing off to the post office to make sure it was postmarked before midnight! Nowadays, we can purchase tax software online, let the software do all the math for us, and even submit our tax returns online. That's especially helpful if you've left things to the last minute!


posted on: 4/9/2009 8:30:00 AM  by Janet Barclay
category: Business

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About Janet:

Janet Barclay is a Master Virtual Assistant and the founder of Organized Assistant. Specializing in supporting entrepreneurs in the Organizing and Career Services industries, Organized Assistant provides top-notch Internet marketing services to business owners of all shapes and sizes.

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