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Blog: Surfing the Paper Wave
Holiday Cards

Over the years, I have developed a system for handling Christmas cards that works very well for my family and me.   THE CARD I create a card on 8 by 11" paper that is a greeting card on one side and a family newsletter on the other. The greeting card side is set up so it works when the paper is folded in three: a picture on the outside, usually of an angel; a warm greeting about Christmas and the new Year on the inside, and a blank back, like this:

  1. Set your page format to Landscape.
  2. Divide the paper in three panels.
  3. Put the greeting on the left panel and it winds up on the inside. I put a note at the bottom that says "Open to find our family letter."
  4. The center...


posted on: 12/9/2007 10:30:00 AM  by Suzanne Kuhn
category: Paper

Blog: Paper And Information Management
6 Questions to Ask Before You Throw any Paper Away

So, how many of you have experienced this:   You walk into your office and you say to yourself, "Today is the day!"  You are excited and you say, "I am going to get this place organized and I'm not leaving until it is done!"    Then...  you pick up the first piece of paper, look at it, say, "Hmm, well... I'll look at that later." and you put it down.  You pick up the second piece of paper, look at it, say, "Oh geese!" and you put it down.  The next thing you know, everything from the right side of your office has been moved to the left side of your office and you are tired and call it quits.   Paper can be overwhelming, but it does not have to be!  I have worked with a number of...


posted on: 12/8/2007 10:46:17 PM  by Stephanie Calahan
category: Paper

Blog: Paper And Information Management
Filing So You Can Find it Again

According to the National Association of Professional Organizers, it costs $120 in labor to track down a misplaced document or $250 in labor to recreate it.  Filing systems that work with the way you work are critical to cost management.  The following tips will aid you in setting up systems to meet your needs.


File Only What You Need...


posted on: 12/8/2007 10:30:00 AM  by Stephanie Calahan
category: Paper

Blog: Paper Organizing Made Easy
Have Paper, Will Travel

Tis the season to travel and see loved ones.  Whether it's near or far, travelling for the holidays is a tradition.  It's vitally important to keep everything you need together and easy to access - you do want to actually enjoy the trip!  One small thing can help you do this.  A small check sized envelope (plastic, paper or otherwise) is small enough to tuck into a handbag, briefcase or coat pocket.   Keep it filled with your important documents and information, and keep it close at hand at all times.


posted on: 12/5/2007 10:30:00 AM  by Brandie Kajino
category: Paper

Blog: Paper Doll, Tackling The Stacks And Piles
Patient: "Doctor, it hurts when I do this."
Doctor: "Then don't do that!"

A doctor who cannot take a good history and a patient who cannot give one are in danger of giving and receiving bad treatment.
~Paul Dudley White, MD

Are your medical records pretty meager? Maybe you've kept up with your children's immunization records, and you might have copy of your recent contact lens prescription, but if your life depended on knowing how long ago you had a particular procedure or who performed it, how quickly could you access the information?

Continuing our discussion of the family/personal filing and however everything can fit into one of five categories, we've reached:



posted on: 12/4/2007 10:30:00 AM  by Julie Bestry
category: Paper

Blog: The Pile High Club--how NOT to become a member
Make Your List and Check it Twice

So you know I'm an organizer, which of course means I'm totally organized when it comes to Christmas shopping. In fact, much like a senior citizen, I usually have all my Christmas shopping done long before Thanksgiving (mostly because I just don't like the parking and the lines at malls at Christmas time).

If you're an early shopper, or a year-round shopper (as some of my clients are) it can be easy to forget whom you've already bought gifts for as well as where you've put those gifts. This, in turn, leads to buying more gifts, and possibly duplicate gifts, which is NOT something I condone as a minimalist and a downsizer by profession.


posted on: 12/3/2007 10:30:00 AM  by Heather Lambie
category: Paper

Blog: Surfing the Paper Wave
Organize Your Files, Part 3 of 3

As I speak to groups and work with individuals, I find that active files are the most needed yet most overlooked area of filing. Active files are composed of items you are using regularly now in the short term. Because of this, they need to be kept very close to where you work most often, e.g., right on your desktop or regular work surface.   Active files tend to fall into these categories:

  • Things to Do
  • Contacts & Schedules
  • Bills & Business
  • To Read/Review
  • To File
Among the items that can go in the Things to Do folder are:

Blog: Paper And Information Management
Limiting Access to Your Personal Information

Identity theft is everywhere.  Here are a few steps to help you preserve yours.

Personal Check Strategies

1.     The next time you order checks have only your initials (instead of first name) and last name put on them. If someone takes your checkbook, they will not know if you sign your checks with just your initials or your first name, but your bank will know how you sign your checks.   2.     When you are writing checks to pay on your credit card accounts, DO NOT put the complete account number on the "For" line. Instead, just put the last four numbers. The credit card company knows the...


posted on: 12/1/2007 10:30:00 AM  by Stephanie Calahan
category: Paper

Blog: Paper Organizing Made Easy
Enjoying Holiday Cards

Happy Holidays everyone!  Tis the season for receiving holiday cards.  It's so heart warming to hear from those we care about and think of often throughout the year.  There are many things we can do with the cards to enjoy them and also put them to good use. 

Display:  Set out cards on your mantel or side table.  Use some detachable hooks and garland or decorative rope to string the cards together - hang them on the wall or above a mantel.  Use a particularly beautiful card in a small frame to put out during the holidays. 


posted on: 11/28/2007 4:16:31 PM  by Brandie Kajino
category: Paper

Blog: Paper And Information Management
Do you Jott? No? Well you should try it!

What?  You have never heard of Jott?  Well, I had not either until about a month ago.  Now I love it!   www.jott.com   Imagine a system that you can call and it will type for you! Imagine a system that you can call and it will remind you of things you need to do, or that others need to do. Would you rather blog to the phone while you are waiting at the doctor's office?  Now you can! Jott to Yourself Jott a Reminder Jott to Someone Else Jott to a Group Jott to a Folder Jott to a Link   Jott is a relatively new service that is FREE!  You sign up on the internet www.jott.com and then it is as simple as a phone...


posted on: 11/27/2007 10:16:49 PM  by Stephanie Calahan
category: Paper

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