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NEW! - Keywords For This Page:   Information Management - Filing - Office - Labeling

Organize Your Files Week


You've finished your taxes, cleared out last year's financial documents -- this is a great time to organize FILES! Do you have old paperwork stashed away that is obsolete, out of date, and hasn't been touched in ages? Do you let papers pile up rather than deal with filing them -- either because you don't KNOW where they should go or you're afraid you'll never find them again? And what about your filing system -- can you put your hands on any piece of paper in 30 seconds or less? This month, try applying some of these easy paper MANAGEMENT techniques to your own file drawer -- and watch the stacks and piles disappear! 

Some Practical Organizing Tips...

Take a look at some of the documents you've got hidden away in your drawers. Ask yourself two questions about each item -- "What's the worst thing that would happen if you got rid of it?" and "Could you REPLACE it again if you needed it in the future?"
What kind of file SYSTEM are you using? Try a categorical system -- one where you group files all belonging to the same category (health insurance, auto insurance, renter's insurance) together under one big heading ("insurance") in your drawer.
COLOR-CODING can make both filing and retrieval easier. As you set up categories, assign each grouping a different color. Then use colored folders or labels to indicate which files belong in that category -- green for finances, red for insurance, etc.

Do-It-Yourself Solutions...

Get Organized Newsletter
Check out past issues for tips on paper management and filing

Clickable Office
Follow the links for tips on creating a meaningful filing system

Organizers Toolbox
Checklists and tip sheets to help you stay on top of paper

Before-And-After Photos
See how the paperwork in these actual offices was organized

Do You Need To Get Organized?
Take this quick quiz to see if your paper needs a little help

What Are You Doing To Get Organized?
Share your filing strategies and techniques with others like you

The Latest Organizing Products
"Do-it-yourself" tools to help you take control of your paper (and more)

Useful Website Links...

Associations Of Records Managers And Administrators
Offering everything you need to know about filing and records retention

Bankers Box
Offers free guidebooks to personal and business records retention

Filing Systems For Maximum Productivity
A new look at the old problem of filing storage solutions in the office

How To Keep Financial Records Organized
Create a simple system to keep your financial life in good health

Imaging Gets A Second Look
Discusses the trend toward organizing files in an electronic format

Mastering Your Filing System
Five simple tricks for taming your wild files

Organize Your Computer Files
Steps to keep your digital files as organized as your paper files

Organize Your Files Week Greeting Cards
Support efforts to celebrate Organize Your Files week with e-cards

Professional Records And Information Services Management
Organization that can help you locate an information management professional

Proper And Prudent Document Destruction
Part of organizing your files is knowing how to dispose of sensitive papers

Records Retention Guide For Businesses
Outlines legal retention periods for the most common small business records

Records Retention Rules
A CPA's advice on what papers to keep and how long to maintain them

ScanTips
Learn how to scan your documents correctly to reduce the paper you must store

Selecting An Offsite Commercial Record Center
Learn how to choose the right document storage company for your paper organizing needs

Upgrade Your Office Filing System
The key to a better filing system is to opt for simplicity, not complexity


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