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	101+ Ways To Use A Virtual Assistant
	By Jackie Love

Feel free to use this tip sheet / checklist as you tackle your own ""do-it-yourself"" organizing projects. If you would like to REPRINT or DISTRIBUTE this information, please click here for reprinting instructions.

• preparing and sending invoices to clients
• entering monthly transactions into bookkeeping software
• reconciling bank, credit card, and other account statements
• sending reminders for paying bills on their due dates
• writing and preparing checks to be signed to pay bills

• entering business card data into a database
• sending an introductory letter to new prospect leads
• sending scheduled marketing pieces to clients and prospects
• tracking marketing efforts and summarizing the results in a report
• sending regular follow-ups, reminders, and communications to clients
• calling people for missing contact information
• sending fax and email broadcasts

• designing and printing brochures and business cards
• creating flyers, price lists, and other marketing documents
• laying out, printing, and mailing regular client newsletters
• preparing professional-looking certificates for seminar participants
• printing labels using company logos or clip art

• maintaining a newsletter subscription database
• posting announcements and newsletter issues to the list
• performing an internet search for an item or piece of information
• editing or uploading new information to a website

• retrieving email and mail, sorting, and getting rid of junk
• responding to routine email requests
• forwarding items of importance to the client for attention
• tracking and forwarding urgent issues while client is out of town
• preparing packages and mailing out products as orders arrive

• sending out the appropriate sales brochures for inquiries
• creating and mailing a customer feedback questionnaire
• tracking the responses to this questionnaire
• summarizing the responses and suggestions in a report

• sending reminders for annual performance reviews
• preparing or updating resumes and introduction letters
• reviewing resumes and summarizing each in a short biography
• sorting resumes for a job according to pre-arranged criteria

• preparing PowerPoint slides from sketches of diagrams and charts
• sending questionnaires to seminar participants before the talk
• tracking completed questionnaires and calling non-responders
• summarizing the questionnaire results in a report

• researching potential locations for an upcoming seminar
• finding which locations have the appropriate dates available
• finding which can accommodate the size and type of event
• researching the services available (decorating, food, entertainment)
• obtaining written quotes and specifications from each location
• monitoring periodicals and clipping articles of interest
• visiting the library to copy specific articles

• confirming upcoming appointments
• scheduling or rescheduling appointments
• getting directions for a meeting or appointment
• storing back-up computer tapes for safekeeping
• tracking birthdays, anniversaries, and other important dates
• sending out the appropriate cards or gifts for special events
• managing lists of necessary office supplies and ordering refills
• coordinating air travel, car rental, and hotel reservations

• receiving phone calls while a client is out of town
• forwarding important messages that require immediate attention
• retrieving voice messages and responding to routine requests
• receiving and handling faxes while a client is out of town

• typing letters and memos from tape or handwritten notes
• typing legal transcripts from cassette tape
• typing medical reports from tape or handwritten notes

• typing handwritten notes from a meeting or seminar
• typing letters, printing on stationery, addressing, and mailing
• proofreading, editing, and checking spelling / grammar
• laying out larger documents

 

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