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NEW! - Keywords For This Page:   Event Planning - Holidays

Party Planning Checklist

Feel free to use this tip sheet / checklist as you tackle your own ""do-it-yourself"" organizing projects. If you would like to REPRINT or DISTRIBUTE this information, please click here for reprinting instructions.


  • determine the type of party (formal, special occasion, holiday, etc.)
  • decide if you want drinks, finger foods, buffet, full meal, or other
  • choose a party theme
  • decide how many guests you would like to invite
  • set a date, time, and place for your party
  • determine a date by when guests must RSVP
  • book your location and pay any deposit
  • make a shopping list -- including small items like napkins and candles
  • make lists of tasks that can be done in advance and those for party day


  • decorations, including flowers, plants, or props
  • food and beverages
  • other services (caterer, parking attendant, wait staff, etc.)
  • invitations and postage
  • rental space
  • entertainment (music, DJ, etc.)
  • tables, chairs, and other equipment rentals
  • other miscellaneous expenses


  • put together your guest list and gather addresses and phone numbers
  • order invitations
  • purchase decorations, paper goods, and other supplies
  • contract for any services (caterer, entertainment, etc.)
  • plan your menu and purchase non-perishable foods and drinks
  • contact any friends or family you want to help with the party
  • address and mail your invitations
  • pick out the music
  • contract for any equipment rental (chairs, tables, etc.)


  • confirm any friends, family, and hired service people working the party
  • pick out your party outfit and have it cleaned
  • finalize the space layout and decorations
  • shop for bulk of perishable food


  • clean your house if party is at home
  • begin decorating
  • gather your supplies and equipment together
  • shop for any last-minute food or supplies
  • touch base with contracted services
  • assign specific tasks to your volunteer assistants
  • make preparations for cleaning up, returning equipment, etc.


  • finalize the decorations and place settings
  • instruct any hired and volunteer helpers
  • relax and enjoy yourself!


Copyright Ramona Creel, all rights reserved-- you are welcome to reprint any article, but you MUST include this resource box.

Ramona Creel is a modern Renaissance woman and guru of simplicity -- traveling the country as a full-time RVer, sharing her story of radically downsizing, and inspiring others to regain control of their own lives. As a Professional Organizer and Accountability Coach, Ramona will help you create the time and space to focus on your true priorities -- clearing away the clutter other obstacles and standing in the way of that life you've always wanted to be living. As a Professional Photographer, Ramona captures powerful images of places and people as she travels. And as a travel writer, social commentator, and blogger, she shares her experiences and insights about the world as we know it. You can see all these sides of Ramona -- read her articles, browse through her photographs, and even hire her to help get your life in order -- at www.RamonaCreel.com. And be sure to follow her on Twitter and on Facebook.

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