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NEW! - Keywords For This Page:   Office - Event Planning - Holidays

Planning An Office Party


Feel free to use this tip sheet / checklist as you tackle your own ""do-it-yourself"" organizing projects. If you would like to REPRINT or DISTRIBUTE this information, please click here for reprinting instructions.


BASIC QUESTIONS

  • Formal event or casual?
  • Focus on business issues or just a party?
  • Available budget? Will employees contribute?
  • Sit-down dinner? Buffet? Finger food? Special dietary requirements?
  • Live entertainment or recorded music?
  • Do-it-yourself affair or hire professionals?

CHECKLIST

  • choose a venue
  • pay attention to parking, disabled access, amenities, etc.
  • create and send invitations
  • select decorations (banners, flowers, centerpieces, balloons, etc.)
  • purchase or request donations for raffle prizes
  • plan schedule for the evening (time for speeches, presentations, etc.)
  • prepare menu and grocery list
  • choose and hire caterer and serving help
  • hire entertainers -- or arrange a sound system and select recorded music

DO-IT-YOURSELF

  • recruit some volunteers
  • assign jobs to help with planning, set up, serving, and clean up
  • purchase or make decorations and decorate the room
  • purchase or rent dishes, glassware, and silverware
  • purchase or rent table cloths, napkins, and serving pieces
  • purchase or rent decorations, centerpieces, candles, etc.
  • shop for groceries and prepare food

TIPS FOR HEADING OFF PROBLEMS

  • include every piece of pertinent info on the invitation or a separate insert
  • include directions, dress requirements, schedule for the evening, etc.
  • have guests RSVP a week before the event
  • so you have time to plan for adequate seating and food
  • let the facility know ASAP of any special needs you might have
  • AV equipment, chairs and tables, space for entertainers, etc.
  • put up directional signs pointing guests toward the right room
  • put up signs to the restrooms if they are not in the immediate area
  • confirm arrangements with hired service providers a few days ahead
  • caterers, bartenders, musicians, valet parking, wait staff, etc.

 


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