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	Office Relocation Checklist
	By Buyerzone.com

Feel free to use this tip sheet / checklist as you tackle your own ""do-it-yourself"" organizing projects. If you would like to REPRINT or DISTRIBUTE this information, please click here for reprinting instructions.

• create a master checklist of tasks
• choose a move coordinator
• choose a real estate broker
• meet with the building manager
• decide on the layout of the new location
• set your moving budget
• choose the move day
• communicate general moving plans to employees
• identify major tenant improvement needs
• start choosing contractors
• obtain necessary permits
• order new phone and fax numbers

• hire movers
• order signage for new location
• hire commercial cleaning service
• order change of address labels
• order Internet access
• evaluate and upgrade your phone system
• order additional phone lines
• order long distance or VoIP service
• evaluate server room needs
• design office space and layout
• order systems furniture, desks, and chairs

• assign office space to employees
• get rid of the junk and clear out the clutter
• send change of address to vendors and customers
• update your web site
• get insurance quotes for new space
• arrange for copier move or buy new equipment
• order monitored alarm system and closed circuit TV
• order keys and access cards
• arrange for office coffee service
• order vending machines
• order checks and update financial records
• build out new office

• inventory existing computers
• inventory and tag existing furniture
• store property that will not be moved
• obtain moving crates and cartons
• pack up common areas
• tag all wall items and move to central location
• install systems furniture
• install phone system
• assign new phone numbers, extensions
• order utilities
• notify Post Office of change of address
• order new stationery

• map out the new location
• pack up desks, personal spaces
• take down systems furniture
• label all packed items according to new location
• back up computers
• empty, defrost, and clean refrigerator
• inspect the new building
• reserve freight elevators and loading docks
• distribute new keys, cards
• don't schedule important client meetings and new hires
• contact clients and warn them you may be unavailable at times
• finish any last-minute tasks
• assign staff to help guide movers to the right spots and provide oversight

• keep most employees out of both offices
• provide food for the movers and staff who are helping
• post coded signs in new office for movers
• protect main moving paths
• move plants
• set up a "Lost and Found"
• clean out old office
• collect old keys, cards
• re-hang office art
• have a welcome breakfast on the first work day in the new space

 

BuyerZone.com is the leading online marketplace for buyers and sellers of business products and services. Visit their website at www.buyerzone.com.

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