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	Business Travel Checklist
	By Ramona Creel

Feel free to use this tip sheet / checklist as you tackle your own ""do-it-yourself"" organizing projects. If you would like to REPRINT or DISTRIBUTE this information, please click here for reprinting instructions.

• keep a pre-packed overnight bag ready for short-notice trips
• include duplicates of toiletries and sleepwear
• avoid over packing by planning ahead
• create a standard packing list to use again and again
• choose clothes that don't require special care or dry cleaning
• pack clothes that you can mix and match
• choose outfits that can convert into either business or casual
• avoid checking your luggage
• pack two small carryon bags (one for clothes and one for work)

• keep well-stocked with office supplies
• pens, stapler, notepads, paperclips, a calculator
• create a "travel folder" for papers and materials you will need
• presentations, reference items, unfinished work, travel info, etc.
• fill your folder as you plan your trip
• or attach a running list to the folder and fill just before you leave
• keep all travel info (agenda, flight, hotel, rental car) on one sheet

• build in a cushion on either side of your appointment for delays
• have a contingency plan in case an appointment is cancelled
• bring work or reading material with you to fill time between events
• plan in some personal time to relax or sightsee -- to unwind

• use separate credit cards for business and personal purchases
• keep all of your receipts in a manila envelope or zippered pouch
• mark your expense form as you go and retype when you return
• keep important paperwork all in one place in your hotel room
• label "don't throw away" (for cleaning staff) when out of your room
• review the materials you have received at the end of each day
• categorize and make notes you while it is still fresh in your mind
• keep a running list of items that require attention when you return

• take care of as many items as possible before leaving
• return phone calls, answer letters, etc.
• let clients and colleagues know when you will be unavailable
• make it easy for your staff to reach you should they need you
• give copies of your itinerary to your spouse and secretary
• also give a copy to the front desk at your hotel
• clearly define those items that warrant interrupting your trip
• train your staff to handle issues without you
• back up your computer and sync your PDA so office has your current info
• change your voice message to point callers to the correct colleague

• make your arrangements through a travel agent to save time
• request your flight seat assignment when getting your reservation
• be seated near the front of the plane to be one of the first off
• the earliest flight possible gives you "buffer" in case of delays
• choose a hotel that offers special services to business travelers
• fax, copier, internet connection, courier service, etc.
• also free services that make morning easier
• continental breakfast, newspaper, iron in your room, etc.

• take a few moments to put everything away at home and work
• go through mail, voice messages, and e-mail as soon as you can
• make note of any issues that require your attention
• create three piles -- "to delegate," "action items," and "to file"
• delegate items to others immediately upon return
• put your list in order of priority with most urgent items at the top
• plan time to tackle each item, from top of the list down

 

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