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     3 Tips for Quality Time Management in the Workplace

Have you ever started your work day with a "to do" list, expecting to check off all the items but reach the end of the day with many items still on the list? This may happen as a result of poor time management skills. With a few time management strategies, you can manage your time more effectively and get more work done.

Here are 3 tips to get you on your way to managing your time effectively:
Set Goals

Setting goals for the day should be the first priority. The time and effort it takes to set goals will pay off in the long run and ensure that you are not rushing to accomplish goals at the last minute. When setting goals, make sure they are:
  • 1. Specific (so that you spend your time on exactly what needs to be done rather than concentrating on tasks that will not meet the requirements of the goal)
  • 2. Measurable (so that you know you are making progress)
  • 3. Action oriented (so that you are aware of exactly what steps to take to achieve the goal)
  • 4. Relevant (so you are not doing tasks that are not related to your goal); and
  • 5. Timely (so that you keep in mind how much to do to meet your goal on or before the deadline).

Once you know what your goals are, you can prioritize the steps necessary to achieve them. By taking a logical and orderly approach to which tasks should be done first, your goals will be accomplished in the most timely way. Sometimes we think if we can tick off small tasks we will have less to do and then we can concentrate on more important tasks. Working on less important tasks, being interrupted or having unexpected tasks crop up all take precious time away from working on goals.

While working to accomplish any task, interruptions can undermine getting the work done. Phone calls, emails, people coming into your office with questions or to talk, take precious time away from accomplishing goals. If you do not have the privacy you need to work without being interrupted, find a place that will ensure that uninterrupted time. Use a conference room, go to a library, or decide not to answer your phone or emails for as long as you can manage so that you can concentrate on the task.

Time management takes some consideration and planning, but pays off in the long run, makes work less stressful, and ensures quality time management and quality work.


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