TIPS FOR MANAGING INCOMING PAPER
Set up a
near the spot where you tend to sort incoming paper -- and immediately toss out anything that you donít need.
Sort your incoming paper
-- and try to decide what you need to do with each piece of paper the first time you touch it.
Flag any items that require immediate attention with a red sticker and / or put them into a folder marked
As you sort through your paper, divide
into folders according to what you have to do to them -- "to read," "to pay," "to file," etc.
Keep paper that requires an
on your part stored separately from items that you are keeping just for reference purposes.
Set aside time each
to go through your "to-do" files and take care of any action items that have accumulated.
folders numbered 1-31 for upcoming paper "to-doís" -- file according to the day of the month on which they should be done.
Use templates, forms, and
reporting formats -- just "fill in the blanks" -- to save time on paperwork.