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NEW! - Keywords For This Page:   Productivity - Work Environment - Office

10 Tips To Be More Productive At Work


Feel free to use this tip sheet / checklist as you tackle your own ""do-it-yourself"" organizing projects. If you would like to REPRINT or DISTRIBUTE this information, please click here for reprinting instructions.


CHANGE YOUR WAYS

  • make a habit of getting organized
  • spend a few minutes every day to "create order from chaos"
  • even 5 minutes will make a difference
  • 15 minutes could transform your life

CLEAR CLUTTER

  • make some room on your desk
  • remove all supplies and gadgets that you don't use every day
  • toss out ancient history on your bulletin board
  • clean out old Post-its on your computer
  • uncover your horizontal surfaces
  • clear off credenzas, tables, the tops of bookshelves

GET GREAT GEAR

  • from your letter opener to your computer, get the right equipment
  • donít tolerate products and tools that arenít perfect, however you define it
  • your briefcase or bag is like a portable office
  • make sure you love yours and that it works for you

MAKE THE MOST OF MEETINGS

  • have a written agenda, with timeframes for each item
  • be vigilant about starting and ending on time
  • keep information for different meetings in separate folders
  • write the date of the meeting and any deadlines on your notes
  • keep track of any actions you promised to take in your calendar

MANAGE YOUR TIME

  • use only one calendar (or electronic device) to track your appointments
  • otherwise it's too easy to overlook something or to double-book your time
  • look at your calendar every day so nothing falls in the cracks

MINIMIZE INTERRUPTIONS

  • when you really need to get something done, make yourself unavailable
  • no phone calls, no e-mail, no visitors
  • itís okay to not answer a ringing phone -- even a cellphone -- really

ORGANIZE YOUR INFORMATION

  • create a filing system that works for you
  • use hanging folders with plastic tabs (e.g., Pendaflex) for papers
  • create a system for electronic documents that mirrors your paper filing

PREVAIL OVER EMAIL

  • check and respond to e-mail at designated times
  • avoid checking email continuously throughout the day
  • mute the incoming mail chime so you can ignore each new message

TRAVEL TROUBLE-FREE

  • start a list of the information and materials you must bring with you
  • begin compiling your list as soon as you plan a trip
  • keep a master list of personal and business items you always need
  • make an extra copy of your itinerary with contact numbers
  • give copy to someone who is not traveling with you

USE YOUR SPACE EFFECTIVELY

  • keep critical and frequently-used items and information within arms' reach
  • use a vertical step rack or a file box for ďhotĒ files
  • move furniture and equipment so you can easily access things you need

 


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